How to Use Yoybuy Spreadsheet: Step-by-Step Tutorial for 2026

The first step in using a yoybuy spreadsheet is selecting the right platform. Google Sheets is the most popular choice because it is free, works on all devices, and can be shared instantly via a link. Microsoft Excel is another excellent option, especially if you prefer working offline or need advanced formatting features. Apple Numbers works well for users in the iOS ecosystem. Regardless of which platform you choose, the basic structure remains the same. We recommend Google Sheets for beginners because of its simplicity and universal accessibility.

Once you have your blank spreadsheet open, create the column headers that will organize your order. The essential headers are: Product Link, Product Name, Size, Color, Quantity, and Notes. You may also want to add Price (in Yuan), Agent Quote, and Status columns as you become more experienced. Format your header row in bold with a light background color so it stands out from your data. This small visual distinction makes your spreadsheet easier to read for both you and your agent.

Now comes the main work: filling in your products. As you browse Taobao, Weidian, or any other platform, copy each product URL and paste it into the Product Link column. In the Product Name column, write a brief description such as "Nike Dunk Low Panda" or "Oversized Hoodie Grey". Fill in the exact size you need, the precise color name, and the quantity. The Notes column is where you add any special requests, such as "Please check for stains" or "Ship without shoebox to save weight." The more specific you are, the better your results.

Before sending your yoybuy spreadsheet to your agent, take ten minutes to review every row. Check that all links are valid and open correctly. Verify that sizes and colors match exactly what is available on the product page. Remove any duplicate items you may have accidentally added twice. Consider whether you really need every item, or if you can trim the list to stay within budget. This review step is where experienced spreadsheet users separate themselves from beginners—those extra minutes of scrutiny prevent costly mistakes.

With your list finalized, share the spreadsheet with your agent. If using Google Sheets, set the sharing permissions to "Anyone with the link can view" and send the URL. If using Excel, attach the file directly to your message. Include a brief, polite message introducing yourself and confirming the total item count. Most agents will respond within 24 hours with availability confirmation and price quotes. As your order progresses, update the Status column to reflect stages like "Quoted," "Purchased," "In Warehouse," and "Shipped." This turns your yoybuy spreadsheet into a living project tracker.